Microsoft will cover the round-trip, economy-class airfare and the cost for meals and hotel accommodation during the summit (check in on 10/22 and check out on 10/25) upon your attendance confirmation.

We need your understanding that once you have registered, cancellation of your attendance may cause us undesired penalty for cancellation of your air flight and hotel reservations. If you cannot attend the summit after registration due to a reason unavoidable, please inform us as soon as possible. Thank you for your consideration.

For attendees from mainland-China, please purchase your own airplane tickets and get reimbursement from Microsoft upon your arrival of the event venue. If you purchase a one-way ticket, the event service team will buy you a returning ticket onsite based on your flight preference.

For attendees outside mainland-China, your flights will be arranged by the MSRA University Relations Manager in your area, i.e. the Microsoft contact who sends you this invitation letter.

You will be accommodated at Tianhong Plaza Hotel (http://www.tianhongplaza.com/), which is within walking distance of Microsoft Research Asia. If you have special requirements regarding the hotel accommodation and meals, please have them stated on the Registration Form or discussed with your Microsoft contact.

We do not encourage you travel with your spouse. If you do, we are unable to invite him or her to any activities or dinners. We will do our best, however, to let your spouse stay in your room without additional charge from the hotel. We are truly sorry for inconvenience that may cause you and your spouse.

If you need a hardcopy of signed invitation letter for visa application or leave application, please request it from your Microsoft contact. We will mail or FAX you a formal invitation letter.