Event Information

PhD Summer School 2014
30 June – 4 July 2014 | Cambridge, United Kingdom

This page provides event-related information for the participants of the PhD Summer School.

Special dietary needs

Vegetarian options will be provided for all meals and snacks. Should you have any special dietary needs, please let us know when you register.

Visa information

If you require a letter to support your visa or to present to the port authorities upon entry, download and complete the PhD Summer School 2014 Business Travel Support Letter Questionnaire as part of your online registration and send it as an attachment to vvletter@microsoft.com.

After your request is processed, you will receive a soft copy of the invitation letter by email; if you require a hard copy of the letter, please provide a delivery address. Be advised that the team requires a minimum of one week to prepare the letter.

Arrival and departure

Arrive at Selwyn College no later than 15:00 on Monday, 30 June 2014 for registration and high tea that will finish at 17:30.

Plan to check out of Selwyn College no later than 09:30 on Friday, 4 July. Accommodation is booked only through the night of Thursday, 3 July. Summer School will finish by midday on Friday, 4 July.

Accommodation

Note: as we expect that students of The University of Cambridge already have accommodation in the area, Microsoft will only provide and pay for accommodation for PhD Scholars and other, non-local attendees.

Accommodation is booked at Selwyn College for four (4) nights from 15:00 on Monday, 30 June until 09:30 Friday, 4 July 2014. Do not book your room directly with the College.

Address: Selwyn College, Grange Road, Cambridge CB3 9DQ, United Kingdom

If you wish to stay longer in Cambridge, you must make your own arrangements at your own expense; the college will not be able to accommodate you beyond the dates of the Summer School.

Luggage storage

Luggage cannot be left at Selwyn College once you have checked out on Friday, 4 July but can be stored securely at Microsoft Cambridge whilst you attend Summer School for the morning.

Travel reimbursement

Note: travel reimbursement applies only to PhD Scholars sponsored by Microsoft Research Connections.

Microsoft Research will reimburse the costs of an economy flight, second-class rail and public bus/London underground tickets, but not the cost of taxis.

Reimbursement: to process a reimbursement, we require an invoice issued to us by your university/institution. After receipt of their invoice, we will reimburse the university/institution. Expense claim forms will be available when you register. It is your responsibility to confirm the reimbursement policy of your university/institution before you travel, as policies vary.

Submit your expense claim form by no later than 30 September 2014. We will be unable to reimburse you if your form is submitted after that date.

Travel tips

  • If possible, schedule your flight into either London Stansted or London City Airport, both of which are closer to Cambridge and less congested than other options.
  • Avoid flying into London Heathrow or London Gatwick airports, both of which are quite a distance from Cambridge.
  • Cambridge Airport runs flights to and from a limited number of European destinations. See the Etihad Regional website for details.
  • Use the train when possible; it’s better for the environment!

If you need a doctor or have a medical emergency

If you have a medical emergency, dial 999.

For non-emergency medical care, you can select from a list of local medical surgeries or ring one listed below:

  • Cherry Hinton Medical Centre: 0844 8151440
  • Bridge Street Medical Centre: 08444 773939
  • Petersfield Medical Practice: 01223 350 647
  • York Street Medical Practice: 01223 364 116

In the case of illness or emergency, please notify Sue Flanders at 01223 476 996 as soon as possible.