PhD Summer School 2014
30 June – 4 July 2014 | Cambridge, United Kingdom
FAQ : Microsoft Research PhD Summer School 2014
What is the week long agenda? The agenda will be full of exciting events including demonstrations, talks and discussions which will enable you to interact with and present your poster together with networking events. For more details, please take a look at the agenda on our PhD Summer School 2014 webpage http://research.microsoft.com/en-us/events/2014summerschool/agenda.aspx
When should I arrive at Selwyn College? You should arrive at Selwyn College no later than 15:00 on Monday, 30 June 2014 for check in at The Porters Lodge. Registration and High Tea is between 15:00 – 17:00.
Directions to Selwyn College can be found at http://www.sel.cam.ac.uk/college/directions/.
When should I book my travel? You should book your travel as soon as possible, if applicable, to arrive no later than 15:00 on Monday 30th June 2014 and leave no earlier than 12.30 on Friday 4th July 2014 when Summer School officially closes.
· Where possible, please fly into either London Stansted or London City Airport which are closer to Cambridge and less congested.
· Avoid flying into London Heathrow or London Gatwick airports which are quite a distance from Cambridge.
· Cambridge Airport runs flights to and from a limited number of European destinations. See the Etihad Regional website for details.
· Use the train where possible; it’s better for the environment!
When should I register for accommodation, when should I say I am arriving? You will need to request a room for the day that you arrive. Please register for your accommodation via the link in your invitation by the 30th May 2014. Reservations should not be made directly.
When should I check out from Selwyn College? Check out is before 9.30am on Friday 4th July 2014.
Where can I store my luggage when I check out from Selwyn College? Luggage cannot be left at Selwyn College once you have checked out on Friday, 4 July but can be stored securely at Microsoft Cambridge whilst you attend Summer School for the morning.
What should I do if I require a visa? If you require a letter to support your visa or to present to the port authorities upon entry, please download and complete the PhD Summer School 2014 Business Travel Support Letter Questionnaire when you complete your online registration and send it as an attachment to email@example.com. Your request will be processed and a soft copy of the invitation letter sent by email; if you require a hard copy letter, please provide a delivery address. Please keep in mind that the team will need at least a week to prepare the letter.
What about transportation? You are responsible for getting to Selwyn College and should follow the travel reimbursement guidelines. All transportation during Summer School will be provided including transfers between Selwyn College and Microsoft Research.
What is the dress code? The dress code is smart/casual.
Will I be able access internet during this event? Selwyn College will offer free wi-fi in the bedrooms and public areas. Microsoft Research will offer free wi-fi access in the building. There will be instructions available when you access the building.
What should I do if I have a Special Dietary Need? Vegetarian options will be provided for all meals and snacks. Should you have any special dietary needs, please make sure you let us know when you register.
Will I be able to have the contact details of the other attendees? Yes if you have consented to sharing your details during your online registration.
Will I be able to access any of the photographs taken during Summer School? If you consented to sharing your photographs during your online registration you will have access to the photographs after the event.
What should I do if I need a doctor or have a medical emergency?
In a medical emergency, dial 999
For a non-emergency, a list of local medical surgeries can be found here or ring one listed below:
Cherry Hinton Medical Centre 0844 8151440
Bridge Street Medical Centre 08444 773939
Petersfield Medical Practice 01223 350 647
York Street Medical Practice 01223 364 116
In the case of sickness or an emergency, where possible, please notify Sue Flanders, PhD Scholarship Programme Manager on 01223 476 996 or by email firstname.lastname@example.org as soon as you can.