ConferenceXP Venue Service 2.1 Help

In this guide, you’ll learn how to use the features in ConferenceXP Venue Service 2.1.

Contents

Introducing ConferenceXP Venue Service
  Open Venue Service Manager
  Re-sort the list of venue or participants
  Close Venue Service Manager
Managing venues
  Add a venue
  Edit a venue
  Specify who can see a venue
  Delete a venue
Managing participants
  Edit a participant
  Update list of participants
  Delete a participant
Changing the default Venue Service for ConferenceXP Clients
  Configure ConferenceXP Clients to use a different Venue Service

Introducing ConferenceXP Venue Service

With ConferenceXP Venue Service 2.1, you can create and manage venues, which are virtual spaces where users can participate in synchronous collaborative and learning activities. The Venue Service Administration tool enables you to add, edit, and delete venues and participants.

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Open Venue Service Manager

• In Windows, click Start > All Programs > ConferenceXP > Services > Venue Service Manager.

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Re-sort the list of venue or participants

• In ConferenceXP Venue Service Manager, click the column header you want to sort by.
  
  To change the sort order, click the column header again.

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Close Venue Service Manager

• In ConferenceXP Venue Service Manager, click Close.

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Managing venues

In the Managing Venues area, you can view the venues currently available on your venue server. You can also create a new venue, edit a venue, and delete a venue.

When you create a new venue, anyone can view that venue, by default. You can specify who can see a venue, which prevents others from seeing that venue.

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Add a venue

1. Under Manage Venues, click New.
2. In the Owner box, type the e-mail address of the owner.
3. In the Name box, type the owner’s name.
4. In the IP Address box, type the multicast IP address you want to use.
   
   Tip For help choosing a multicast address, see Using ConferenceXP in a Multicast Network.
    
5. In the Port box, type the port you want to use.
6. If you want to specify a different picture for the venue's icon, do the following:
   1. Click Choose Picture.
   2. In the Open dialog box, select the bitmap image file (for example, .gif, .tif, .png, .jpg, .bmp) you want to use, and then click Open.
7. If you want to specify who can see the venue, do the following:
   1. Click Advanced.
   2. In the Identifier expression box, do one of the following:
      • To add an individual participant, type the identifier for the participant you want to add by using a regular expression. For example: [C|c]hris@[C|c]ontoso\.[C|c]om
      • To add a group participant, type the identifier of the group you want to add by using a regular expression. For example: .*@[F|f]ineartschool\.[E|e]du
   3. Click Add, and then click OK.
8. Click OK.

Tip For more information about regular expressions, see Information about Regular Expressions.

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Edit a venue

1. Under Manage Venues, click the name of the venue you want to edit.
2. Click Edit.
3. In the Edit Venue dialog box, make the changes you want, and then click OK.

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Specify who can see a venue

1. Under Manage Venues, click the venue you want, and then click Edit.
2. In the Edit Venue dialog box, click Advanced.
3. Do one or more of the following:

To	Do this
Specify an individual participant	In the Identifier expression box, type the identifier for the participant you want to add by using a regular expression, for example: [C|c]hris@[C|c]ontoso\.[C|c]om, and then click Add.
Specify a group participant	In the Identifier expression box, type the identifier of the group you want to add by using a regular expression, for example: .*@[F|f]ineartschool\.[E|e]du, and then click Add.
Change a participant in the list	In the Show venue to participants matching these expressions box, click the one you want. In the Identifier expression box, make the changes you want, and then click Replace.
Remove a participant from the list	In the Show venue to participants matching these expressions box, click the identifier you want, and then click Delete.

4. Click Add.

Tip For more information about regular expressions, see Introduction to Regular Expressions.

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Delete a venue

• Under Manage Venues, click the name of the venue you want, and then click Delete.

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Managing participants

In the Managing Participants area, you can view the participants who have joined at least one venue on your venue server. You can also edit a participant and delete a participant.

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Edit a participant

1. Under Manage Participants, click the name of the participant you want.
2. Click Edit.
3. In the Edit Participant dialog box, make the changes you want, and then click OK.

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Update list of participants

• Under Manage Participants, click Refresh.

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Delete a participant

• Under Manage Participants, click the name of the participant you want, and click Delete.

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Changing the default Venue Service for ConferenceXP Clients

You can use ConferenceXP Venue Service to host local venues for ConferenceXP clients. For example, you might want to do this is if you do not have Internet2 connectivity and therefore cannot use the Venue Service hosted by Microsoft Research, which ConferenceXP clients use as their default Venue Service.

Configure ConferenceXP Clients to use a different Venue Service

1. In Windows, open the CXPClient.exe.config file, located in the \Program Files\Microsoft Research\ConferenceXP\CXPClient folder, in a text editor, such as Notepad.
    
2. Locate the MSR.LST.ConferenceXP.VenueService key, and then change its value to the following:
   
   http://localhost/venueservice/venueservice.asmx
   
   where “localhost” is the name of your venue server.

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